Bookkeeping for Auto Repair Shop Mechanics
Managing your auto shop can be overwhelming. From invoices to expenses and taxes, the financial side of your business demands time and expertise. That’s where Trades CXO comes in. We provide day-to-day bookkeeping for auto repair shops, so you can focus on what you do best—growing your business.
How Trades CXO Works with
Auto Shops & Mechanics
As a mechanic shop owner, you know there's a big difference between a general-purpose socket set and specialized diagnostic tools. The same principle applies to your shop's finances. Even if you work with a general bookkeeper with access to auto repair shop accounting software, working with a dedicated bookkeeping service that specializes in auto repair businesses can transform your financial operations and boost your bottom line.
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Set-up
Getting started with us is easy. We move your books from spreadsheets to a cloud system, making it simpler to track expenses and invoices as your business grows.
We also ensure everything is set up to work seamlessly with your current processes.
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Ongoing Bookkeeping
We handle your bookkeeping every month, so you don’t have to. Our team tracks income, expenses, and cash flow with precision. This keeps your plumbing business running smoothly and ready for growth.
You’ll always know how much you’re making—and where it’s going.
Our bookkeeping service for auto mechanics works year-round. You focus on car engines and repairs, and we'll focus on driving your accounting.
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Tax-Ready Financials
Tax season doesn’t have to be a headache. We prepare clean, organized financials that are ready for filing with your CPA specializing in accounting for mechanics. You can trust your deductible expenses, like tools, vehicle costs, work gear, or insurance premiums are included.
We help you stay audit-ready with precise records for tax compliance. Our process prepares you to work with a CPA specializing in accounting for mechanical shop, so they can find every possible deduction you can claim.
That means more savings in your pocket and fewer worries during tax time.
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Why Auto Repair Mechanics Trust
Trades CXO Bookkeeping
We make it so mechanics can focus on being mechanics. Trades CXO lets you rest easy knowing your bookkeeping worries are well taken care of. Small businesses across the U.S. trust us with their books and we take this responsibility seriously. Let's talk about how specialized bookkeeping can help you grow your business.
Understanding Your Unique Business Model
Auto repair shops face distinct financial challenges that general bookkeepers might not fully understand.
From managing complex parts inventories to tracking labor hours across multiple jobs, your business requires specialized financial experience.
A bookkeeper who works exclusively with mechanic shops understands the balance between parts markup, labor rates, and overhead costs that keep your business profitable. The dedicated support will be better than any DIY accounting software for auto repair shop you can find.
DAILY
5pm-8pm
Strategy Guidance
Mechanic-specific bookkeepers bring valuable insights that go beyond basic accounting:
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They understand common vendor payment terms in the auto industry and can help optimize your parts purchasing strategy
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They know how to properly track and categorize warranty work versus customer-paid repairs
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They're familiar with industry-standard labor rates and can help ensure your pricing remains competitive while maintaining profits
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They can set up systems to track technician efficiency and productivity through financial metrics
Real-Time Financial Insights
Bookkeeping for mechanics is about understanding the auto repair industry, they can provide actionable insights that directly impact your bottom line. They'll help you answer critical questions like:
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Which services generate the highest profit margins?
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Are your labor rates optimized for your market?
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Is your parts inventory turning over at a healthy rate?
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How does your shop's performance compare to industry benchmarks?
DAILY
5pm-8pm
DIY or general bookkeeping can cost you more in the long run
Many shop owners try to handle their own books or rely on general bookkeeping services to save money. However, this often leads to:
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Missed opportunities for tax deductions specific to the automotive industry
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Inefficient inventory management causing cash flow issues
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Difficulty in accurate job costing and pricing
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Limited financial insights for growth planning
Trusted by Small Business Owners across the U.S.
Darius, Dallas, TX
It mattered that a small business was helping me grow my small business. Paulina did great work, gave me awesome customer service, and even better results.
Fernando, Long Beach, CA
Thanks Paulina! You gave me back hours of my time. Instead of losing my mind over my books, I spent that time on what matters most: my customers.
Jerry, Orlando, FL.
I wouldn't tell my competitors about Paulina and Trades CXO. As long as you're outside of Orlando, I highly recommend Paulina. She's helped me grow my business three times over from when we started together.
Let us help you grow.
Just as your customers trust your expertise to fix their vehicles, you need a bookkeeper who understands the unique aspects of running an auto repair business.
By partnering with a specialized bookkeeping for mechanic shop, you're not just getting someone to balance your books – you're gaining a financial partner who can help drive your business forward.
Ready to take your shop's financial management to the next level? Let Trades CXO help. Your future self (and your bottom line) will thank you.
5pm-8pm
DAILY
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1. Why do I need dedicated bookkeeping?Let's be honest, to a certain point, keeping bookkeeping in-house makes sense. When it starts to feel unmanageable (e.g., you're falling behind, you're losing track of expenses and payments, etc.), it is beneficial to consider hiring someone like Trades CXO. Small business bookkeeping for trades has unique elements that a general accountant might not be familiar with (e.g., WIP accounting for big jobs, payroll implications if you're moving between cities for jobs, etc.). When it starts to get hard, Trades CXO can help.
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2. Can a bookkeeper handle tax preparation?Trades CXO's bookkeepers will ensure you have everything you need to be prepared for tax season. However, when it comes time to file taxes, we recommend that you engage with a certified tax professional (e.g., CPA). We'll give you everything you need to ensure you and your CPA get the most out of your tax filing.
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3. What's the difference between an accountant and a bookkeeper?There are many differences, but the main one to focus on is that bookkeepers manage day-to-day books, which is important for a tradesperson. It ensures you're staying profitable with every job. Accountants are important for tax filings and audit preparation. Most folks do not leverage CPAs for day-to-day bookkeeping as it is cost prohibitive. The most common model we see with our clients is that Trades CXO provides them day-to-day support via bookkeepers. Then, customers engage with local CPAs during tax filing.
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4. How can good bookkeeping benefit my businesses?Good bookkeeping keeps you from making costly mistakes (e.g., overspending on a project, losing track of a payment) that puts your business at risk. The most common reasons small businesses fail are: 1) not having a growing, consistent customer base and 2) not achieving sustainable profits on their jobs. Trades CXO can help with both!